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1:1 and Digital Curriculum Initiative

REQUEST FOR PROPOSAL (RFP)

Network Infrastructure Upgrade

School/Library Name: ­­­­­­­­­­­­Merrillville Community School Corporation

Issue Date: January 20, 2017

470 #: 170060135

 

 

The purpose of this Request for Proposal (RFP) is to solicit sealed proposals to establish a contract through fair and competitive negotiations for Network Infrastructure upgrades.

The goods and services requested in these documents are part of the E-Rate filings for Funding Year 2017 for Merrillville Community School Corporation.

Further information can be found at the USAC Website http://www.usac.org/sl/ .

·         Timeline for this project starts June 5th 2017 with a completion date of July 24th 2017. Vendors may be permitted to start earlier than the June 5th date on parts of the project that do not disrupt the classroom or network operations. 

·         The bids for installation and labor shall be submitted and will be awarded on a by building basis to ensure successful completion of project by July 24th, 2017.

·         The vendor must provide their E-Rate Service Provider Identification Number  (SPIN) number on proposal in order to be eligible for consideration.

·         The vendor must agree to comply with rules and regulations of USAC. Vendors must be familiar with billing methods and timelines associated with USAC.

·         Bids and awards related to this RFP are subject to receiving approval for funding through the E-Rate process.  In the event projects are not funded, Merrillville Community School Corporation reserves the right to modify the scope of the project or cancel the project.

·         The winning vendor must complete the necessary FCC Form 471 templates required for each school/entity, i.e. Internal Connections, Basic Maintenance of Internal Connections and Managed Internal Broadband Services. 

 

BACKGROUND

·         Merrillville Community School Corporation will be upgrading their network infrastructure cabling to plenum rated Category 6 Ethernet cable to support 3 network connections per room for devices and additional network access in common areas.

SITE VISITS

·         There will be a mandatory pre-proposal meeting at 10 o’clock (10:00 a.m.) Central time Monday, February 13th 2017 at Merrillville High School (276 East 68th Place, Merrillville, IN 46410).  During the week of February 13th through February 17th, bidders will have the availability to enter the buildings between the hours of 8AM Central time and 2PM Central time to assess the needs for the bid.  Failure to have a representative attend this entire meeting will disqualify a bidder.

 

DUE DATE

Proposals will be received in the Merrillville Community School Corporation Administration Building at the following address 6701 Delaware St., Merrillville, IN 46410 until 2 o’clock (2:00 p.m.) Central time Friday, February 24th, 2017.   Proposals will be opened and publicly read at the hour of two o’clock at the  Merrillville Community School Corporation Administration Building. The Merrillville Community School Corporation Board reserves the right to reject any or all bids.

 

SPECIFICATIONS

Listed below are part numbers and quantities for proposal.  Vendors may submit alternative equipment as long as the equipment is an equivalent make and model or serves a similar functionality.

 reserves the right to adjust quantities prior to purchasing to meet the needs of the corporation.

 

 

·         Each line terminated in the ceiling must be terminated in Duel Ethernet box surface mount labeled in the ceiling.  A 3 foot Cat6 Ethernet cable must be plugged into the access point with an additional cable left plugged in to the remaining port for any additional equipment. 

·         Cable runs running down walls must use existing pathway/wire mold.

·         All tray, J Hooks and Wire Molding to be provided by the bidder.

·         Vendor is responsible for all coring and fireproofing of cable runs through walls and fire walls.

·         Bidders must add an additional 5% to all cabling and terminations for each building in case of additional drops being needed or a current drop location being missed.

·         Vendor may be required to install new trays in the ceiling because of current trays being at capacity.  Any additional trays needing to be added should be the same model or as close to the same model as possible of what is already existing in the building.  Existing trays must be used when possible and additional trays must be cleared by Merrillville Community School Corporation before purchase.

Company providing installation and service must be licensed and bonded to perform the required services.

 

The Vendor is responsible to fulfill all of the responsibilities listed below. Any changes made to the responsibilities will need to be approved by the Merrillville Community School Corporation.

 

  • Remove all trash from building during the installation.
  • Clean up after themselves during installation.
  • Prior to the beginning of any work Merrillville Community Schools and the Vendor will

meet to discuss all of the responsibilities laid out in the statement of work and to determine timelines for the project.

·         Vendor must document and provide to MCSC all passwords, access codes, license

keys, and any and all information needed to operate the hardware and software.

  • Provide an appropriate timeline for the project installation and go live time.
  • All work will be performed during normal working hours Monday thru Friday, 8:00 A.M to 5:00 P.M Central Time. Changes in the schedule can be accommodated if done so in advance.
  • The winning bidder and MCSC will schedule meetings to determine progress of installation. Schedule will be determined during initial kickoff meeting which will be held after the awarding of the bid
  • Security protocols for working in the building will be established during the kickoff meeting.

 

 



Merrillville High School

Function

Part Number

Description

Quantity

Cabling

 

2 foot – Blue booted Cat 6 Ethernet Plenum Rated

250

Cabling

 

2 foot – purple booted Cat 6 Ethernet Plenum Rated

250

Cabling

 

2 foot – green booted Cat 6 Ethernet Plenum Rated

100

Cabling

 

14 foot - Blue Cat 6 Ethernet Plenum Rated

250

Cabling

 

3 foot - Purple booted Cat 6 Ethernet Plenum Rated

250

Cabling

 

3 foot - Green booted Cat 6 Ethernet Plenum Rated

100

Cabling

Cat6 Ethernet Cable

Category 6 plenum rated Ethernet cable

125 Boxes @ 1000 feet per box

Cabling

 

Cable Tray

As needed

 

 

Rack Cable Management

16

Cabling

HP648

Hubbell Patch Panel

16

Cabling

ISB10W

Hubbell Ethernet Box Surface Mount

250

Cabling

ISB2OW

Dual Ethernet Box Surface Mount

150

Cabling

HXJ6B

Hubbell Mod Jack 

575

Cabling

 

LC – LC Multimode 50 micron 3 foot patch cables

15

Cabling

95-050-99-X-Z

Corning UniCam OM3 LC Connector 25 Pack

2

Cabling

N368-02M

Trip Lite Duplex Single Mode 8,3/125 Fiber Patch 2M

2

Cabling

N368-05M

Trip Lite Duplex Single Mode 8/3/125 Fiber Patch 5M

2

Cabling

FEUR12LCDM

Hubbell Fiber Patch Panel

10

Racks

H2n8442

Hubbell Network Cabinet

6

Racks

H2KNF

Rack Fan Kit

6

UPS/Battery Backup

AP7900B

APC Rack PDU

11

UPS/Battery Backup

SURTA3000RMXL3U

APC Smart UPS

11

UPS/Battery Backup

AP9631

APC Environmental Card

11

UPS/Battery Backup

AP9335TH

APC Temp Sensor

11

 

Clifford Pierce Middle School

Function

Part Number

Description

Quantity

Cabling

 

2 foot – Blue booted Cat 6 Ethernet Plenum Rated

125

Cabling

 

2 foot – purple booted Cat 6 Ethernet Plenum Rated

110

Cabling

 

2 foot – green booted Cat 6 Ethernet Plenum Rated

90

Cabling

 

14  foot - Blue booted Cat 6 Ethernet Plenum Rated

125

Cabling

 

3 foot - Purple booted Cat 6 Ethernet Plenum Rated

110

Cabling

 

3 foot - Green booted Cat 6 Ethernet Plenum Rated

90

Cabling

Cat6 Ethernet Cable

Category 6 plenum rated Ethernet cable

60 Boxes @ 1000 feet per box

Cabling

 

Cable Tray

As needed

 

 

Rack Cable Management

8

Cabling

HP648

Hubbell Patch Panel

8

Cabling

ISB10W

Hubbell Ethernet Box Surface Mount

125

Cabling

ISB2OW

Dual Ethernet Box Surface Mount

100

Cabling

HXJ6B

Hubbell Mod Jack 

300

Cabling

 

LC – LC Multimode 50 micron 3 foot patch cables

10

Cabling

95-050-99-X-Z

Corning UniCam OM3 LC Connector 25 Pack

1

Cabling

N368-02M

Trip Lite Duplex Single Mode 8,3/125 Fiber Patch 2M

2

Cabling

N368-05M

Trip Lite Duplex Single Mode 8/3/125 Fiber Patch 5M

2

Cabling

FEUR12LCDM

Hubbell Fiber Patch Panel

6

Racks

H2n8442

Hubbell Network Cabinet

4

Racks

H2KNF

Rack Fan Kit

4

UPS/Battery Backup

AP7900B

APC Rack PDU

6

UPS/Battery Backup

SURTA3000RMXL3U

APC Smart UPS

4

UPS/Battery Backup

AP9631

APC Environmental Card

5

UPS/Battery Backup

AP9335TH

APC Temp Sensor

5

 

 

Merrillville Intermediate School

Function

Part Number

Description

Quantity

Cabling

 

2 foot – Blue booted Cat 6 Ethernet Plenum Rated

125

Cabling

 

2 foot – purple booted Cat 6 Ethernet Plenum Rated

110

Cabling

 

2 foot – green booted Cat 6 Ethernet Plenum Rated

90

Cabling

 

14 foot - Blue booted Cat 6 Ethernet Plenum Rated

125

Cabling

 

3 foot - Purple booted Cat 6 Ethernet Plenum Rated

110

Cabling

 

3 foot - Green booted Cat 6 Ethernet Plenum Rated

90

Cabling

Cat6 Ethernet Cable

Category 6 plenum rated Ethernet cable

60 Boxes @ 1000 feet per box

Cabling

 

Cable Tray

As needed

 

 

Rack Cable Management

8

Cabling

HP648

Hubbell Patch Panel

8

Cabling

ISB10W

Hubbell Ethernet Box Surface Mount

125

Cabling

ISB2OW

Dual Ethernet Box Surface Mount

100

Cabling

HXJ6B

Hubbell Mod Jack 

300

Cabling

 

LC – LC Multimode 50 micron 3 foot patch cables

10

Cabling

95-050-99-X-Z

Corning UniCam OM3 LC Connector 25 Pack

1

Cabling

N368-02M

Trip Lite Duplex Single Mode 8,3/125 Fiber Patch 2M

2

Cabling

N368-05M

Trip Lite Duplex Single Mode 8/3/125 Fiber Patch 5M

2

Cabling

FEUR12LCDM

Hubbell Fiber Patch Panel

5

Racks

H2n8442

Hubbell Network Cabinet

1

Racks

H2KNF

Rack Fan Kit

1

UPS/Battery Backup

AP7900B

APC Rack PDU

6

UPS/Battery Backup

SURTA3000RMXL3U

APC Smart UPS

5

UPS/Battery Backup

AP9631

APC Environmental Card

5

UPS/Battery Backup

AP9335TH

APC Temp Sensor

5

 

 

 

Edgar L. Miller Elementary School

Function

Part Number

Description

Quantity

Cabling

 

2 foot – Blue booted Cat 6 Ethernet Plenum Rated

55

Cabling

 

2 foot – purple booted Cat 6 Ethernet Plenum Rated

40

Cabling

 

2 foot – green booted Cat 6 Ethernet Plenum Rated

40

Cabling

 

14 foot - Blue booted Cat 6 Ethernet Plenum Rated

55

Cabling

 

3 foot - Purple booted Cat 6 Ethernet Plenum Rated

40

Cabling

 

3 foot - Green booted Cat 6 Ethernet Plenum Rated

40

Cabling

Cat6 Ethernet Cable

Category 6 plenum rated Ethernet cable

28 Boxes @ 1000 feet per box

Cabling

 

Cable Tray

As needed

 

 

Rack Cable Management

4

Cabling

HP648

Hubbell Patch Panel

4

Cabling

ISB10W

Hubbell Ethernet Box Surface Mount

55

Cabling

ISB2OW

Dual Ethernet Box Surface Mount

40

Cabling

HXJ6B

Hubbell Mod Jack 

140

Cabling

 

LC – LC Multimode 50 micron 3 foot patch cables

2

Cabling

95-050-99-X-Z

Corning UniCam OM3 LC Connector 25 Pack

1

Cabling

FEUR12LCDM

Hubbell Fiber Patch Panel

2

Cabling

N368-02M

Trip Lite Duplex Single Mode 8,3/125 Fiber Patch 2M

2

Cabling

N368-05M

Trip Lite Duplex Single Mode 8/3/125 Fiber Patch 5M

2

Racks

H2n8442

Hubbell Network Cabinet

2

Racks

H2KNF

Rack Fan Kit

2

UPS/Battery Backup

AP7900B

APC Rack PDU

2

UPS/Battery Backup

SURTA3000RMXL3U

APC Smart UPS

2

UPS/Battery Backup

AP9631

APC Environmental Card

2

UPS/Battery Backup

AP9335TH

APC Temp Sensor

2

 

 


Henry P. Fieler Elementary School

Function

Part Number

Description

Quantity

Cabling

 

2 foot – Blue booted Cat 6 Ethernet Plenum Rated

65

Cabling

 

2 foot – purple booted Cat 6 Ethernet Plenum Rated

55

Cabling

 

2 foot – green booted Cat 6 Ethernet Plenum Rated

55

Cabling

 

14 foot - Blue booted Cat 6 Ethernet Plenum Rated

65

Cabling

 

3 foot - Purple booted Cat 6 Ethernet Plenum Rated

55

Cabling

 

3 foot - Green booted Cat 6 Ethernet Plenum Rated

55

Cabling

Cat6 Ethernet Cable

Category 6 plenum rated Ethernet cable

35 Boxes @ 1000 feet per box

Cabling

 

Cable Tray

As needed

 

 

Rack Cable Management

5

Cabling

HP648

Hubbell Patch Panel

5

Cabling

ISB10W

Hubbell Ethernet Box Surface Mount

65

Cabling

ISB2OW

Dual Ethernet Box Surface Mount

55

Cabling

HXJ6B

Hubbell Mod Jack 

175

Cabling

 

LC – LC Multimode 50 micron 3 foot patch cables

4

Cabling

95-050-99-X-Z

Corning UniCam OM3 LC Connector 25 Pack

1

Cabling

N368-02M

Trip Lite Duplex Single Mode 8,3/125 Fiber Patch 2M

2

Cabling

N368-05M

Trip Lite Duplex Single Mode 8/3/125 Fiber Patch 5M

2

Cabling

FEUR12LCDM

Hubbell Fiber Patch Panel

2

Racks

H2n8442

Hubbell Network Cabinet

2

Racks

H2KNF

Rack Fan Kit

2

UPS/Battery Backup

AP7900B

APC Rack PDU

3

UPS/Battery Backup

SURTA3000RMXL3U

APC Smart UPS

2

UPS/Battery Backup

AP9631

APC Environmental Card

2

UPS/Battery Backup

AP9335TH

APC Temp Sensor

2

 

 

Homer Iddings Elementary School

Function

Part Number

Description

Quantity

Cabling

 

2 foot – Blue booted Cat 6 Ethernet Plenum Rated

85

Cabling

 

2 foot – purple booted Cat 6 Ethernet Plenum Rated

65

Cabling

 

2 foot – green booted Cat 6 Ethernet Plenum Rated

60

Cabling

 

14 foot - Blue booted Cat 6 Ethernet Plenum Rated

85

Cabling

 

3 foot - Purple booted Cat 6 Ethernet Plenum Rated

65

Cabling

 

3 foot - Green booted Cat 6 Ethernet Plenum Rated

60

Cabling

Cat6 Ethernet Cable

Category 6 plenum rated Ethernet cable

40 Boxes @ 1000 feet per box

Cabling

 

Cable Tray

As needed

 

 

Rack Cable Management

8

Cabling

HP648

Hubbell Patch Panel

8

Cabling

ISB10W

Hubbell Ethernet Box Surface Mount

85

Cabling

ISB2OW

Dual Ethernet Box Surface Mount

65

Cabling

HXJ6B

Hubbell Mod Jack 

200

Cabling

 

LC – LC Multimode 50 micron 3 foot patch cables

5

Cabling

95-050-99-X-Z

Corning UniCam OM3 LC Connector 25 Pack

1

Cabling

N368-02M

Trip Lite Duplex Single Mode 8,3/125 Fiber Patch 2M

2

Cabling

N368-05M

Trip Lite Duplex Single Mode 8/3/125 Fiber Patch 5M

2

Cabling

FEUR12LCDM

Hubbell Fiber Patch Panel

5

Racks

H2n8442

Hubbell Network Cabinet

3

Racks

H2KNF

Rack Fan Kit

3

UPS/Battery Backup

AP7900B

APC Rack PDU

6

UPS/Battery Backup

SURTA3000RMXL3U

APC Smart UPS

3

UPS/Battery Backup

AP9631

APC Environmental Card

3

UPS/Battery Backup

AP9335TH

APC Temp Sensor

3



Jonas E. Salk Elementary School

Function

Part Number

Description

Quantity

Cabling

 

2 foot – Blue booted Cat 6 Ethernet Plenum Rated

70

Cabling

 

2 foot – purple booted Cat 6 Ethernet Plenum Rated

60

Cabling

 

2 foot – green booted Cat 6 Ethernet Plenum Rated

60

Cabling

 

14 foot - Blue booted Cat 6 Ethernet Plenum Rated

70

Cabling

 

3 foot - Purple booted Cat 6 Ethernet Plenum Rated

60

Cabling

 

3 foot - Green booted Cat 6 Ethernet Plenum Rated

60

Cabling

Cat6 Ethernet Cable

Category 6 plenum rated Ethernet cable

40 Boxes @ 1000 feet per box

Cabling

 

Cable Tray

As needed

 

 

Rack Cable Management

6

Cabling

HP648

Hubbell Patch Panel

6

Cabling

ISB10W

Hubbell Ethernet Box Surface Mount

70

Cabling

ISB2OW

Dual Ethernet Box Surface Mount

60

Cabling

HXJ6B

Hubbell Mod Jack 

200

Cabling

 

LC – LC Multimode 50 micron 3 foot patch cables

3

Cabling

95-050-99-X-Z

Corning UniCam OM3 LC Connector 25 Pack

1

Cabling

N368-02M

Trip Lite Duplex Single Mode 8,3/125 Fiber Patch 2M

2

Cabling

N368-05M

Trip Lite Duplex Single Mode 8/3/125 Fiber Patch 5M

2

Cabling

FEUR12LCDM

Hubbell Fiber Patch Panel

3

Racks

H2n8442

Hubbell Network Cabinet

3

Racks

H2KNF

Rack Fan Kit

3

UPS/Battery Backup

AP7900B

APC Rack PDU

3

UPS/Battery Backup

SURTA3000RMXL3U

APC Smart UPS

3

UPS/Battery Backup

AP9631

APC Environmental Card

3

UPS/Battery Backup

AP9335TH

APC Temp Sensor

3

 


John Wood Elementary

Function

Part Number

Description

Quantity

Cabling

 

2 foot – Blue booted Cat 6 Ethernet Plenum Rated

55

Cabling

 

2 foot – purple booted Cat 6 Ethernet Plenum Rated

40

Cabling

 

2 foot – green booted Cat 6 Ethernet Plenum Rated

35

Cabling

 

14 foot - Blue booted Cat 6 Ethernet Plenum Rated

55

Cabling

 

3 foot - Purple booted Cat 6 Ethernet Plenum Rated

40

Cabling

 

3 foot - Green booted Cat 6 Ethernet Plenum Rated

35

Cabling

Cat6 Ethernet Cable

Category 6 plenum rated Ethernet cable

26 Boxes @ 1000 feet per box

Cabling

 

Cable Tray

As needed

 

 

Rack Cable Management

4

Cabling

HP648

Hubbell Patch Panel

4

Cabling

ISB10W

Hubbell Ethernet Box Surface Mount

55

Cabling

ISB2OW

Dual Ethernet Box Surface Mount

40

Cabling

HXJ6B

Hubbell Mod Jack 

130

Cabling

 

LC – LC Multimode 50 micron 3 foot patch cables

4

Cabling

95-050-99-X-Z

Corning UniCam OM3 LC Connector 25 Pack

1

Cabling

N368-02M

Trip Lite Duplex Single Mode 8,3/125 Fiber Patch 2M

2

Cabling

N368-05M

Trip Lite Duplex Single Mode 8/3/125 Fiber Patch 5M

2

Cabling

FEUR12LCDM

Hubbell Fiber Patch Panel

3

Racks

H2n8442

Hubbell Network Cabinet

1

Racks

H2KNF

Rack Fan Kit

1

UPS/Battery Backup

AP7900B

APC Rack PDU

2

UPS/Battery Backup

SURTA3000RMXL3U

APC Smart UPS

2

UPS/Battery Backup

AP9631

APC Environmental Card

2

UPS/Battery Backup

AP9335TH

APC Temp Sensor

2

 

PRICING

·         Each proposal shall provide a separate section listing for each school/entity with all costs associated with the proposal.

·         Each hardware item listed is to be bid on and will be awarded individually and NOT awarded by a building as a whole.

·         The bids for installation and labor shall be submitted and will be awarded on a by building basis to ensure successful completion of project by July 24th, 2017.

·         Each line item on proposal should clearly list the following information:

o   Location (Building Name)

o   Quantity

o   Manufacturer

o   Part Number

o   Description

o   Unit Price

o   Extended Price

o   Classification (See categories below)

o   Classification for each line item of products/services in a separate column on the proposal/bid from one of the following categories:

§  Cabling or Connectors

§  Caching (equipment or recurring service)

§  Data Distribution (router or switch)

§  Data Protection (firewall or UPS)

§  Miscellaneous (installation or training) – For training, please include who is doing the training, who is being trained, and when the training will take place.

§  Racks

§  Software (Operating System Software of Eligible Equipment)

§  Wireless Data Distribution (Antenna, Access Point, or LAN Controller)

·         Labor pricing must be listed separate.

·         Any ongoing subscription pricing must be listed separate.

·         Licenses, software, and basic maintenance for the adequate performance of eligible components should be included in proposal.

·         If applicable, vendor is to specify change fees, freight assurance fees, shipping charges, taxes, surcharges and contingency fees for eligible equipment.

·         If applicable, vendor is to specify the manufacturer’s warranty provided as an integral part of an eligible component without separately identifiable cost.

·         While price will be the most heavily weighted factor in our evaluation of the bids, the School Corporation reserves the right to award the proposal to the best-qualified vendor.

·         Each Category 2 proposal must be accompanied with a bid bond representing 5% of the project and a collusion affidavit.


POST INSTALLATION REQUIREMENTS

·         For cabling, contractor shall provide documents showing the locations of all cabling drops installed as part of this project and all MDF/IDF locations (as-built drawings). 

·         All cabling must be verified and tested with a written report submitted to Merrillville Community School Corporation.

REFERENCES

The vendor must include a list of at least three (3) clients for whom the vendor has provided products and/or services that are the same or similar to those products and/or services requested in this RFP. Information provided should include the name, address, and telephone number of the client facility and the name, title, and phone/fax numbers of a person who may be contacted for further information.  In addition, a brief description of services rendered for the reference should be included.

 

Timeline

·         Bids Due 2PM Central Time February 24th 2017

·         Target date for review of proposals February 27st 2017

·         Anticipated selection of vendor March 7th 2017

 

Point of Contact

Any questions concerning technical specifications or Statement of Work (SOW) requirements

must be directed to:

Michael Walthour, Technology Director

Address: 6701 Delaware St., Merrillville, IN 46410

Email:  erate@mvsc.k12.in.us
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